What’s new
New
Buying: purchase orders, a buy list, and what you owe
Event Managr now records the other half of the warehouse: what you buy. Purchase orders cover the four things this business actually spends on — stock for the warehouse, consumables for one job, something hired in to cover a shortfall, and a repair — and each line says which it is.
Signing for a delivery is a separate step from taking it into stock. Anyone who can receive can stand at the door with a phone and put in what came off the van, and that changes no stock figures at all; the office then accepts it, which is what raises what you own and writes it into the item’s history against the order it arrived on. If more turns up than you ordered, record what actually came — it will show as over rather than being quietly rounded down.
A buy list gathers everything short on the shelf today and everything at or below its reorder point, and says what is already on its way against each one. What you are short is stated in full, with whatever is on order or hired in shown beside it rather than subtracted from it — hired-in chairs go home again, so they answer a shortfall without making it disappear. Ordering from a row carries the item and quantity into the form.
Supplier bills record what a vendor has invoiced you and what you have paid. A bill keeps their own number and their own tax figure, off the paper in front of you, and its lines can point at what you ordered — so an order can say what it has been billed, and flag the two cases worth a look: delivered but never billed, and billed for more than turned up. See purchase orders and vendors.New
Reports: three new ones, any period, and a way to get them out
Reports can now tell you what your stock actually earns — the share of a period each item spent out on hire, rather than sitting on a shelf — what comes back broken, from the return counts, and how the money is running, with what you invoiced against what you were paid, month by month.
Every report now covers a period you choose instead of a fixed one, and a single control at the top lines all of them up on the same window. Each has a CSV link for a spreadsheet, and the page prints cleanly if you want it on paper or as a PDF.
The charts have been redrawn so the marks can be counted rather than estimated, and every one of them prints its figures as text underneath — a chart on a phone is no use if the numbers are only in a tooltip. See reports.New
The design spec: what goes where
A booking now carries a Design page — the parts of the venue, and what goes in each. Add an area, then put quantities of what you booked into it.
The quantities come off the booking rather than being typed twice, so the page can tell you that fourteen of your forty chairs still have no home — and the booking itself carries that figure, with a tap straight through to the design. Place more than you booked and the line says so rather than quietly reporting it as accounted for. See run sheets and planning.New
Crew: who is working a job, and nobody in two places at once
A booking now has a Crew panel — who is working that job, which day, which hours and what they are doing. The Planning board lists everybody working the day you are looking at, across every booking, so somebody on the floor can answer “am I working Saturday” as well as “what am I doing on it”.
Putting a person somewhere they already have to be is refused, and it looks at everything: another event, a delivery or collection run, and time off recorded on their staff record. It works from both ends — crewing a van for somebody already on an event is stopped just the same. You can go ahead anyway if you say why, and your name goes on it. A refusal names the job or the dates and never says why somebody is away; that stays on their staff record. See run sheets and planning.New
Run sheets: what happens on the day
A booking now carries a run sheet — what your team does on the day, in the order they do it. Add a line with a time for the schedule itself, a line with just a day for something that has to happen that day, or neither for a job nobody has dated yet. The new Planning board shows one day across every booking, leads with anything overdue, and narrows to your own lines with one tap. Your warehouse staff can tick lines off without being able to rewrite the sheet. Your dashboard carries a Run sheet today figure that opens straight onto it. See run sheets and planning.
New
A help center that keeps up with the app
Help is no longer one page of cards. There are articles now, a permissions reference, a plan comparison and this page — and the reference half is drawn straight from the app, so it cannot fall behind what the product actually does. All of it is also readable without signing in, at /docs.
Improved
Every list page got faster
The nine list screens that were sorting and filtering without an index to do it with now have one. Inventory and bookings in particular should feel immediate on a large catalogue.
New
Sign in with Google
Both the sign-in and the sign-up page now offer Google. A verified address with no account gets one on the spot, so signing up is a single tap.
New
Plans, trials and paying by card
Three plans, a fourteen-day trial on every new account, and a billing page that takes payment. Missing one takes writing away and nothing else — every record still reads, prints and exports. See plans and billing.
New
The dispatch board
Vans, crews and runs on a day board, with overdue collections in their own band at the top. Scheduling a delivery now creates its collection run at the same time, so a due-back date cannot be quietly forgotten. See dispatch and runs.
Improved
Invoice and quote lines name an item
A document line is picked from your catalogue rather than typed, so it arrives with the right price and the right quantity. Saving a quote now updates its booking’s lines to match — the two used to hold separate lists of the same job.
New
Stock counts, and maintenance as its own pool
Maintenance and missing are first-class now rather than shades of damaged, and a stock count is two steps: the floor counts on a phone, a manager accepts. Storage zones replaced the free-text location box. See running a stock count.