The brief keeps moving
Numbers change late. Edit the booking and availability recalculates from the bookings themselves, so there is nothing to reconcile by hand afterwards.
Planning is the visible half. The stock is the other one.
If you own the furniture as well as the timeline, you are running two businesses. The second one is a warehouse, and warehouses do not run on a shared document.
STOCK THIS HANDLES
Whatever leaves the building
and has to come back.
- Furniture
- Staging and risers
- AV and lighting
- Signage
- Table settings
- Soft furnishing
- Bars and counters
- Cool boxes
Everything is tracked as a bulk quantity rather than an asset record. Forty chairs are forty interchangeable units, which is how they are actually loaded, counted and lost.
WHAT GOES WRONG
The three that cost
you money.
Your team should see their part, not everything
Roles are built from capabilities you choose. A driver sees what is going out, a coordinator sees the bookings, and only the office sees what the stock cost. Role changes land in an audit trail.
Half the work happens away from a desk
Both devices are first-class. The stock-count flow was designed for a phone held in one hand in a badly lit store room, with controls big enough to hit while wearing gloves.
HOW IT WORKS
One record,
both ends of the building.
01
Load your stock
The items you actually rent, in the quantities you actually have.
02
Book against dates
Availability follows the booking, including turnaround days.
03
Work the return
Count it in and put damage, repairs and losses where they belong.
04
Trust the number
Every adjustment is auditable, so the next quote starts from a known figure.
BLOG
Read the operations first.
How to stop double-booking your rental equipment
Double-booking is a record-keeping problem, not a discipline problem. Here is why availability spreadsheets fail, and the four rules that stop the same stock being promised twice.
How to organise an event rental warehouse
Zones, positions, staging areas and a counting routine that survives a busy weekend. A practical layout guide for event and party rental warehouses.
How to track damaged and missing rental equipment
Damaged, in maintenance, missing and retired are four different things. Keeping them apart is what turns loss from a mystery into a number you can act on.
Start with your own stock
Event Managr starts with a 14-day free trial, and no card is required. Load what you rent and see what the record looks like when it is one record.